Request For Tender Package-For The Design, Development, Hosting and Maintenance of An Intranet For Office Of The Prime Minister, (C.A.S.T)

The Office of the Prime Minister, Central Administrative Services Tobago (OPM-CAST) for and on behalf of the Government of the Republic of Trinidad and Tobago (GoRTT) hereby invites sealed Tenders from eligible companies for the;

Design, Development, Hosting and Maintenance of an Intranet for the Office of the Prime Minister, Central Administrative Services Tobago

REQUIREMENTS FOR ALL BIDDERS
All Tenderers MUST meet the qualifications stated below. Tender Packages which do not satisfy all of the following requirements WILL NOT BE considered:

i. Firm/organization must be currently providing Intranet design, development, hosting and maintenance services, and must have been doing so, at a minimum, for the past five (5) consecutive years. Evidence must be produced to support this.

ii. Firm/organization must provide a demo/mockup of a designed Intranet and submitted via CD or flash drive. Requirements would be further explained in the “Scope of Work” section.

iii. Firm/Organization must ensure that the OPM-CAST personnel nominated to manage the Intranet is adequately trained on all modules. User manuals for all categories of users shall be made in printable format.

iv. Firm/organization must provide a detailed, high-level implementation schedule/method statement for the delivery of the Scope of Works to be completed by Wednesday 25th August, 2021.

v. Firm/organization must provide a letter from a financial institution indicating tenure, financial standing and credit rating.

vi. Firm/organization must submit the following mandatory documents to qualify:
a. National Insurance Certificates (NIS),
b. Board of Inland Revenue (BIR)
c. Value Added Tax (V.A.T.) Clearance Certificate.

TENDER PACKAGE

Tenders would be evaluated according to a two-stage quality and cost based selection tendering process where a Commercial Tender and Technical Tender are to be submitted. For both the Commercial Tender and Technical Tender, Tenderers are required to submit one (1) original of their tender along with four (4) hardcopies and one (1) softcopy of the completed tender package on a CD or USB Stick. The demo / mockup of the Intranet should also be placed on the CD or USB stick. All submissions are to be presented in packages with the below captions clearly marked on the outside of the envelopes accordingly: –

Commercial Tender
“Request for Tender for the Design, Development, Hosting and Maintenance of an Intranet for the Office of the Prime Minister, Central Administrative Services Tobago, Commercial Tender”

Technical Tender
“Request for Tender for the Design, Development, Hosting and Maintenance of an Intranet for the Office of the Prime Minister, Central Administrative Services Tobago, Technical Tender”

The envelopes shall: –
Be addressed to:
The Chairman
Permanent Secretary Tenders Committee
Office of the Prime Minister
Central Administrative Services Tobago
Orange Hill Road Lower Scarborough Tobago.

Be deposited in the respective Tender Boxes (slot dimensions 15 inches x 4 inch) located in the lobby on Ground Floor, OPM-CAST on or before Thursday 01st April, 2021 no later than 1:00 P.M.